1. Processing of personal data
Karnov Group as data controller
Karnov Group is the data controller of the personal data collected and processed when you use our services. This is because it is necessary for Karnov Group to collect data to provide these services to you as a user of our services.
For this Policy, the Karnov Group means Karnov Group AB (publ) and any entity over which Karnov Group AB (publ) has control (or joint control). Karnov Group AB (publ) controls an entity when Karnov Group AB (publ) directly or indirectly:
- owns more than half the share capital of the entity, or
- owns more than half the voting rights of the entity, or
- has the power to appoint more than half the board of directors of the entity, or similar governing body legally representing the entity, or
- has the right to manage the entity’s affairs.
2. What data is processed?
If you subscribe to our press releases
If you choose to subscribe to our press releases you will be asked to provide you email address. Your information will be used to administer the press releases. If you choose to end your subscription, your personal data will be deleted.
Visits on our website
The processing of personal data that occurs when you visit the websites and utilize Karnov Group’s services.
Cookies and other similar technologies
We collect data using cookies and similar technologies.
You can read more about how Karnov Group uses cookies and similar technologies below
You can also control the use of cookies through your browser settings and other tools.
Your device
We receive data from your devices and networks.
When you visit or leave our services (including our plugins, cookies or similar technology on other people’s websites), we receive the address of both the website you came from and the one you go to. We also receive information about your IP address, proxy server, operating system, browser and add-ons, device ID and capabilities, and/or ISP.
3. Your rights as a data subject
As a data subject, you have a selection of rights that you can exercise by contacting us at the email address specified in section 6 or by sending us a letter.
Your rights include the right to request access to the personal data we process about you and the right to receive a copy of it.
In some cases, you have the right to object to our processing of your personal data, to request the rectification or erasure of your personal data that you believe is inaccurate, outdated, etc., or to request the restriction or erasure of the processing of your personal data.
As a data subject, you also have the right to data portability if specific conditions in data protection legislation are met. If technically feasible, you also have the right to have your personal data transmitted to another data controller.
In certain cases, a request to exercise your rights may be restricted in accordance with applicable rules, including consideration for critical private interests if these are deemed to override your interests as a data subject.
If you have previously given Karnov Group your consent to the processing of your personal data, you have the right to withdraw your consent at any time. The withdrawal of your consent does not change the lawfulness of the processing carried out until the withdrawal. If you withdraw your consent, the processing of your personal data will cease and your personal data will be deleted, unless there is a legitimate or legal basis to keep it.
You can read more about your rights in the Danish Data Protection Agency’s guide on rights of data subjects, or the Swedish Integritetsskyddsmyndighetens vägledning om de registrerades rättigheter.
4. Storage of data
Each entity within the Group must establish and maintain data retention procedures in line with national legislation and practice. The specific retention periods must be described in the local guidelines for each entity. As a general rule, user information is deleted as soon as an account is removed, unless there are special circumstances justifying a longer retention period.
Karnov Group AB (publ) is registered at the Stockholm Nasdaq and the data retention practice applied at the entities must support applicable requirements under both national and Swedish law.
In accordance with Sweden’s “Bokföringslag” the following operations have a retention period of running year + 7 years
- Payroll information
- Supplier contracts (Including facility, construction and maintains agreements and contracts)
- Travel Expenses
- Time registration
If the national rules uphold a longer retention period, the entity shall comply with that.
5. Transfer of data to third countries
Karnov Group uses suppliers and subcontractors for the processing and storage of personal data in order to provide our online universe. Among these suppliers and subcontractors are companies that are either located in third countries or are connected to such companies by corporate law.
Karnov Group strives to ensure that all processing of personal data takes place within the EU/EEA. If this is not possible, the necessary organisational and technical measures will be taken to ensure adequate protection of the personal data. An example of such a type of measure could be anonymization.
6. Disclosure of personal data
Karnov Group does not, as a general rule, disclose personal data to third parties, unless it is done as part of performing a task on behalf of Karnov Group, including disclosure to other affiliated companies. This disclosure takes place on the basis of Article 6(1)(f) of the General Data Protection Regulation (legitimate interest). In cases where it is necessary, an appropriate data processing agreement will always be concluded.
Especially for authors and similar partners: Karnov Group shares your personal data with relevant actors in the distribution chain, including retailers, for example in connection with book publishing etc.
7. Amendment
If necessary, we may amend this privacy policy. The privacy policy in force at any time can be found here.
If you do not want to accept the amendments, you can terminate your access to the service pursuant to your subscription agreement. Your continued use of our services after we have published means that you accept the updated privacy policy.
8. Contact
Questions
If you have any questions about our processing of your personal data, please feel free to contact our Privacy Officer at privacy@karnovgroup.com.
Complaints
At any time, you may submit a question or complaint about Karnov Group’s processing of personal data to the Danish Data Protection Agency or to Integritetsskyddsmyndigheten.